Promotion/Tenure and Custom Reports

Please email your request to Institutional Research at studeval@uidaho.edu. To expedite your request, please include the following detail in your email:

• V Number of the instructor
• The begin and end date of the timeframe you are requesting data for. (The Provost’s office only requires that data be included since the last review.)

All requests for custom reports should be made to Institutional Research via email at studeval@uidaho.edu. Custom reports are any report not readily available in the Anthology course evaluation system. Custom reports are limited by data availability and the rules protecting student confidentiality.

To expedite your request, please include the following detail in your email:

• V Number of the instructor
• Term you are requesting the data for
• Subjects
• Course Numbers
• Section Numbers

The Anthology course evaluation system was adopted in Summer 2020. Data collected in the old system is archived by Institutional Research. Requests for data including pre-Summer 2020 evaluations should be sent to studeval@uidaho.edu.

Student evaluations of teaching were evaluated under the MyUI system from 2003 to Spring 2020. Under that system, the following courses were not evaluated:

• Workshops - (203, 403, 503)
• Directed Study - (299, 499, 502)
• Internships - (298, 398, 498, 598)
• Professional Development - (405, 505)
• Master's Research and Thesis - (500)
• Graduate Practicum - (597)
• Research - (599)
• Research and Dissertation - (600)
• All Law and WWAMI courses
• Study Abroad and Other Courses listed as 998 or 999

As of Summer 2020, all students have the opportunity to evaluate each of their instructors in all sections of all courses during every academic term. The standard university evaluation, as approved by the faculty, is used for all courses and sections, except those in the College of Law which uses an evaluative device tailored to its needs and is college-administered.

To protect the identity of students, reports are only released when a minimum threshold is met. Prior to Summer 2020, courses with fewer than 5 students enrolled as of census date were excluded from reports. Beginning Summer 2020, courses with fewer than 3 responses are excluded from reports and unavailable for viewing in Anthology. This change in response threshold occurred with the adoption of a new course evaluation system.

For ideas on how you can improve your response rate to meet the threshold where enrollment allows, see Improving Response Rates.

Additionally, faculty were given the opportunity to opt-out of using reports collected during the 2020 calendar year, due to the impact of COVID-19 on the teaching and learning environment. For faculty who opted out, these courses may not show on the P&T report.

Anthology relies on data fed from Banner, that updates regularly. Additionally, the parameters used to produce automated reports in Anthology are preset, using what is listed in Banner at that moment. When custom reports are needed, this is because someone is requesting a modified report and thus, the custom reports (by definition), should not be identical to what is seen in the course evaluation system.

Some reports may appear similar or include some overlapping data, but are in some way different. For example, the Anthology segment comparison reports allow faculty to compare their score with the average score for their department, college, or the UI. However, on the promotion and tenure report, these scores are further defined to only compare scores within the same course-level (such as graduate courses with courses 500 or above, lower-division courses with the same, and upper-division courses with the same).

In some cases, some discrepancies may exist because Anthology is regularly updated to reflect changes in Banner (sometimes even after the semester ends), whereas, custom reports are created based on a snapshot of the data taken after the course evaluation window has closed.

For the P&T reports, the academic year ends with the Spring semester. Summer course evaluation data, when available, is added to the following year.

Please send your question to provost@uidaho.edu so that it can be routed accordingly, within the Provost’s Office.